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🌆 Event Request
🌆 Event Request
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Event Information
Event Title
The name or title of your event.
Start Date and Time
(mm/dd/yyyy hh:mm AM/PM)
End Date and Time
(mm/dd/yyyy hh:mm AM/PM)
Basic Description of Event
Describe your event and what is to be expected from the event.
Press Alt + 0 within the editor to access accessibility instructions, or press Alt + F10 to access the menu.
Agenda
Optional: Attach an agenda.
Browse...
Attendee Information
Estimated Guest Count
Is the Event Open to the General Public?
No
Yes
Who is Invited to Attend?
Contact Information for RSVP, Registration, or Questions
Location
To get a better feel for campus, please see:
Virtual Tour
Campus Map
Where would you like the event to take place? Or what kind of space are you looking for?
Would you like to schedule a walkthrough of the space prior to the event?
No
Yes
Would you like for any of the following to attend?
Facilities
Sodexo (Catering)
Technology Services
Clear
Parking Information
You will be provided with a parking location at a later time. This will ensure that attendees are not ticketed while on campus.
Organization
What type of organization is hosting this event?
Civic
External
Non-profit
Northern State University (Internal)
South Dakota State Agency
Civic, External, and Non-profit
organizations will need to provide proof of insurance
at least one month in advance
.
Non-profit
organizations will need to provide
proof of non-profit status
at least one month in advance
.
For help determining what document to provide, please see
How to Prove Non-Profit Status
.
Note: South Dakota State Agencies do not need to provide proof of non-profit status
.
Immediately after submitting this request, you will recieve an email with instructions.
NSU Department Name
Is this Event Co-Sponsored by an NSU Department?
No
Yes
NSU Co-Sponsoring Department
Academics (school, college, or department)
Admissions
Athletics
Finance and Administration
Foundation & Alumni Association
President's Office
Student Affairs
Specific Academic School, College, or Department
Describe the Relationship Between Your Organization and Co-Sponsor
Event Set-Up
Facilities charges will apply to the additional set-up time and continue through the end time when everything is cleaned up. If additional custodial time is required, it will be charged at $30 per hour.
Do you need time prior to the event to set-up or decorate?
No
Yes
When would you like to set up?
(mm/dd/yyyy hh:mm AM/PM)
Do you need time after the event to take down or remove decorations?
No
Yes
Clean-up Start Time
(mm/dd/yyyy hh:mm AM/PM)
Clean-up End Time
(mm/dd/yyyy hh:mm AM/PM)
[Tables] Would you like any of the following?
Head table
Information table
Check-in table
Admissions: NSU information table
Other
Clear
[Tables] Other
[Chairs] Which style would you prefer?
Theatre style rows
Seated tables
Other
[Chairs] Other
[Podiums] How many would you like?
[Coat Racks] How many would you like?
Catering Information
Sodexo is the food service provider for all NSU campus events. Limited exceptions may be allowed with prior signed approval from Sodexo.
View Sodexo Menu
For alcohol, we offer a variety of beer and wine options for events including Michelob Ultra, Coors Light, Black Cherry Seltzer, Arnold Palmer Spiked, Kona Big Wave and/or Wine—at least one red and one white option for $6 per drink.
For questions, please contact:
Brittany Haller
Graham Hall 2A
605-626-2650
Brittany.Haller@sodexo.com
Food Option:
No food
Sodexo Catering
We will go off-campus for food during the event
We would like to request bringing in food from off-campus
Would you like to serve alcohol?
No
Yes
Bar Option
Open bar, we can issue tickets based on your budget
Cash bar, each person will pay for their drinks with cash during event
Combination
Technology Options
Charges for the use of IT equipment and services are determined based on the type of organization hosting the event. For a current list of rates, please contact nsuevents@northern.edu
Would you like Technology Services to be available at check-in or the event?
No
Yes
Describe Assistance Needed
Starting time you would like Technology Services to be available
(mm/dd/yyyy hh:mm AM/PM)
Ending time
(mm/dd/yyyy hh:mm AM/PM)
IT equipment (charges may apply)
Audio only
Audio and presentation
Videoconferencing
None
IT Equipment Requested
Enter the number of equipment requested for each item (leave blank if not needed).
Projector with Screen: Laptop: Clicker: Lapel Microphone: Handheld Microphone: Speaker System for Microphones: Speaker System for Computer (video or presentation):
Facility Use Agreement
The Facility Use Agreement is a contract stating your intentions to use the space on the time and date of your choosing along with the fees associated with the rental. This document will need to be signed via DocuSign, please provide the information of the person that the document should be sent to below.
All event details need to be outlined in the Facility Use Agreement, so the document cannot be created and sent for signature until event details are shared.
The Facility Use Agreement DocuSign
needs to be completed at least 1 month out from the event date in order to proceed.
Name
Email
(Optional) Secondary Name
(Optional) Secondary Email
Contact Information
Do you want an additional person to be included in communication?
No
Yes
Additional Contact's Name
Additional Contact's Email
Additional Contact's Phone Number
Name of Organization
Other Fields
Your name
Your first name
Your last name
Your email address
Your phone number
Verification Code